Town of Auburn
Parks and
Recreation Commission
January 11, 2010
In Attendance:
Mr. Norm Bouley, Mr.
David Nye, Mr. Alex Eisman, Ms. Margie McEvoy, Mrs. Lisa Canavan,
Mr. Scott Komaradis, Mr.
Armand Miclette, Mrs. Stacey Shula, Mr. Jim Headd, Mr. Pat Kelly
Absent - Mr.
Mike Dobmeier, Mr. Brian Damelio
Minutes recorded
by Mrs. Helen Hiltz
The meeting was
called to order at 6:00 PM
New Business
·
Discussion of the 2010 budget meeting. (reference – “ReportBudgetSF-2”
attached). Majority of the budget has
been approved with 4 items tabled for further discussion. These
items include “Recreation Playground & Parks”, “Recreation
General Maintenance”, “Recreation Improvements” and “Recreation
Basketball Program”. We need to itemize the items in question.
Next meeting with the Auburn budget committee will be January
14, 2010 at 6:30.
·
New file is in
the process of being created identifying/itemizing all
anticipated Parks & Recreation expenditures. Mr. Norm Bouley
reviewed this project list of maintenance items, upgrades, and
new purchases for the parks/facilities. Committee members were
asked to assist in the efforts to attach monetary values to
these projects. (reference - “Park budget breakdown”
attached)
·
Mr.
Norm Bouley reviewed the Recreation Expenditures as of December
2009. (reference “Actual Expenditures - Recreation
Improvements-7”, “Actual Expenditures - Playground
and Parks-4” and “Actual Expenditures -
General Maintenance-3.” attached). Budget
for 2009 was set at $62,652. We spent $64,313.92 or 102.653% of
the budget. Mr. Bouley pointed out that we ended the year on a
good note considering that we came into this budget year
carrying ~ $7,000 that should have been part of last years’
budget (lumber delivery for Wayne Eddows Memorial Field took
place in January even though ordered and considered part of the
budget in 2008.)
·
Mr.
Bouley reviewed the Playground Safety audit that was performed
by Mr. David A. Witham, Senior Risk Management Service
Consultant. (reference “09-12-04 Playground Audit –
Auburn” attached). Splinters are a big concern.
·
Mr.
Bouley reviewed two reports on pressure treated wood (reference
attached files “Article The Problem with Pressure Treated
Wood” and “Fact Sheet_Chromated Copper Arsenate
(CCA) _Treated wood used in Playground Equipment”). The
Circle of Fun playground was built in 1998. CCA was no longer
used after 2003.
·
Mr.
Norm Bouley and Mr. David Nye - motion to shutdown Circle of Fun
playground due to the health risks sited in the safety audit and
information gathered on pressure treated wood. Motion
unanimously carried.
·
Mr.
Jim Headd stated that the $125, 000 originally requested would
not be available this year. We will need to prioritize. He
asked if anything in the park was salvageable. Due to the
potential health risks, only the gazebo will be salvaged.
Original tear down/removal estimates were $7,800. Those costs
have now been decreased to $3,000. Waste Management has agreed
to take the pressure treated lumber for 0 dollars as long as we
deliver to them in a dump truck. Mr. Bouley suggested that the
railings be replaced with Trex material. Materials from tear
down cannot be distributed or cut up due to potential health
risks.
·
Mrs. Stacey Shula has investigated several options for
playground equipment and will forward some options to Mr.
Bouley. Mr. Scott Komaradis suggested that we look at some of
the playground equipment at the Manchester parks. There was
much discussion about the need to purchase and install the
equipment in phases over the next 3 to 5 years. Priorities will
need to be set. Various fund raising efforts will be
investigated.
·
Mr. Bouley read a
letter he received from JP Pest Services thanking us for using
their services. Mr. Armand Miclette
commented on how good a job was done. Mr. Jim Headd
noted that this information should be brought to the selectman
because the town warrant article that is being worked on is for
a different service.
·
Mom’s Club – nothing to report; need to raise lots of money.
The baby-sitting nights are going well but not raising enough
money. The efforts of the Mom’s Club are very much appreciated.
·
Judy Mittigan from the historical society has resigned.
·
Mr.
David Nye noted that we need a survey of Wayne Eddows Memorial
Filed to delineate the boundaries.
·
Mr.
Scott Komaradis noted that the outsides of the ball fields need
to be cleared. Need to get costs. Soccer will be starting in
Feb/March. Outdoors will be end of April/May timeframe.
·
Far
sides of the soccer fields need to be cleared. Machinery is not
in the budget.
·
Mr.
Armand Miclette, is working on painting the picnic tables. One
needs repair.
·
We
will be acquiring more picnic tables. These will be chained
down.
·
Ms.
Margie McEvoy will be checking with the Boy Scouts about the
Veteran’s Day activities.
Old Business:
·
Discussion of people walking their dogs at the Bicentennial park
and dogs fouling around the monument and plaques. Problem
persists, even with signs. Suggestion was made to send a letter
to the people who are responsible.
·
Discussion of
family events for 2010, Memorial Day Fireworks & Town Fair,
Movie Night in June and Town Fair in conjunction with the Duck
Race in September.
·
Next
meeting is February 8th, 6:00 PM at the Safety
Complex. Mr. Bouley will not be able to attend. Mr. David Nye
and Ms. Margie McEvoy in command.
·
Motion to adjourn by Mr. Bouley at 6:45. Second by Ms. Margie
McEvoy.
