Town of Auburn
Board of Selectmen
January 30, 2012

Selectmen Present: Russell Sullivan, James Headd and Paul Raiche.

Also Present:  Paula Marzloff, Resident; William Herman, Town Administrator; Denise Royce, Recording Secretary.

Mr. Russell Sullivan opened the public meeting at 7:00 p.m.

SNHPC – Hazard Mitigation Plan Adoption

Mr. Sullivan began by saying that the first thing on the agenda is the Hazard Mitigation Plan and asked the Board members if they had a chance to read it.  Mr. Raiche stated that he was very impressed and had a few questions.  It talks about the school not being affected if Sucker Brook/Griffin Brook were to flood.  Mr. Raiche commented that, wasn’t that 255 feet high which sounds like it would be all over that school.  Mr. Herman was not sure why it was listed like that and asked Ms. Royce if she recalled why.  Ms. Royce did not recall either.  Mrs. Marzloff pointed out that all the prior plans assumed that that would be a huge problem and like the fire department training always assumed that that would be a serious breach.  Mr. Herman did not believe it was a change from the current plan.  Mr. Sullivan agreed.  Mr. Sullivan did not recall if it was based on the 500 year storm or the 500 year event.  Mr. Raiche noted that it would be if the dam broke.  Discussion ensued with regard to the school elevation.  Mr. Herman stated that on the Mother’s Day flood the school did not flood which was at least 100 year flood.  Mr. Sullivan noted that they would make the committee look into that next year.  The Board members agreed.

Mr. Raiche asked how they determined where the fire danger areas were.  Were the areas well forested?  Mr. Herman stated that, generally they relied on the input from the Fire Chief with regard to where they have had issues in past years.  Mr. Raiche believed it was very well written.  Mr. Sullivan stated that those were the two things to look into for next year.  Mr. Herman said five years.

Mr. Headd asked about the culverts and wanted to know if they were built in recent years or did they all precede our road reconstruction program and did not know the answer to that.  Mr. Sullivan said before road reconstruction for sure and most of them were based on design numbers as well.  Mrs. Marzloff asked what year did they do the road reconstruction was it 1994.  Mr. Headd said that he believed it was in 1996.  Mr. Sullivan acknowledged that it was in 1996.

Mr. Sullivan asked if there were any further questions regarding Hazard Mitigation.  Mr. Raiche said no and asked if a motion was needed.  Mr. Sullivan said yes, move to adopt.

Mr. Raiche moved to adopt the Hazard Mitigation Plan; Mr. Headd moved to second the motion; All were in favor, the motion passed unanimously.

At this time, the Board signed to adopt the Hazard Mitigation Plan.

SELECTMEN’S REPORT FOR TOWN REPORT

Mr. Sullivan moved on to the Selectmen’s Report and asked the Board members if they had read it.  Mr. Herman commented to change the last sentence that Mr. Sullivan had talked about to find it acceptable.  Mr. Herman noted that the only other change was the mention of Patty Allard who had served as Town Auditor that they had not listed before.  Mr. Headd had one grammatical critic and pointed out in paragraph six, the very final sentence says “And there are…” and said that we never start a sentence with a conjunction.  Mr. Sullivan agreed and also pointed out the first sentence of that paragraph started with “And who among us…” and thought it should start off with “Further, there are many…”   Mr. Sullivan also pointed out the fifth paragraph, last sentence where it begins with “And she is always…”   Mr. Sullivan noted all the corrections and stated that no motion was needed. 

OLD BUSINESS

Mr. Sullivan asked if there was any old business to tend to.   None noted.

NEW BUSINESS

Postage Meter Lease

Mr. Herman explained that Mrs. Frisella is looking for permission to move this forward to authorize her or him to sign it.   The current one does not expire until May but they are pushing Mrs. Frisella to get it done now.  It’s in the budget.  She had hoped to purchase one but they don’t sell them they want to lease them and believe that is the way they make money.  Mr. Sullivan noted that Mr. Herman was looking for the BOS to authorize it.  Mr. Herman said yes.  Mr. Headd had a question that there were several programs on the radio where they were talking about postage.  Mrs. Marzloff said Stamps.com.  Mr. Headd said yes.  Discussion ensued with regard to Stamps.com.  Mr. Herman informed the BOS that Mrs. Frisella would like to shop around while we have this one.  She actually believes that we should own a machine rather than lease it but Pitney Bowes is not interested in selling until after you have leased it from them and at that time it’ll be an older machine and probably not worth the purchase price.  Mr. Herman believed that Mrs. Frisella did want to shop around but does not have adequate time to do it before the current lease expires.  Partly because it’s Town Report time.  Mr. Raiche asked how long the lease would be for.  Mr. Herman said 48 months.  Further discussion ensued with regarding whether or not to lease now.  Mr. Sullivan suggested waiting until March.  Mr. Headd suggested that they have them call back in March and inform them that it was the BOS decision.

Regional Selectmen’s Meeting – February 16^th

Mr. Sullivan asked the Board members who would be attending.  Mr. Herman commented that there was a memo from Patricia Martin of Chester giving more information.  Mr. Headd did not see any benefit for his point.  Mr. Sullivan agreed.

Mr. Sullivan asked if there was any other new business.  Mr. Herman stated that he received a memorandum from Southern New Hampshire Planning Commission regarding Energy Efficiency Action Recommendations, Municipal Building Energy.  They seem fairly simple and straight forward and would certainly be happy to ask Mr. Phillips to take the lead on but want to be certain this is the direction you want to head in.  Mr. Herman said that the complex was identified as having the largest energy consumption but the three things indicated in the memo seem pretty straight forward.  Mr. Sullivan agreed and said that he had no problem passing it on to Mr. Phillips and was sure he would do what he could.  Mr. Herman agreed and said that he has done a lot of good stuff over the last few years regarding energy conservation.  Mr. Sullivan asked the Board members if they were in agreement to send it over to Mr. Phillips to handle.  The Board members were all in agreement.

Mr. Raiche informed the Board members that his wife wrote a letter requesting permission to have a raffle for the women’s guild at St. Peters; he has it at home but could bring it in.  Mr. Sullivan asked Mr. Raiche the same as last time.   Mr. Raiche said yes.  Mr. Headd had no objection to the request.

Mr. Headd moved to approve the request for permission to have a raffle for the women’s guild at St. Peters; Mr. Sullivan moved to second the motion; All were in favor, the motion passed unanimously.

Mr. Herman noted that he would get the permit ready to be signed by the Board members. 

Other Business

Mr. Sullivan informed the Board members that the Deliberative Session was February 4, 2012 at 10:00am at the school.  Mr. Headd asked if the school board was Friday night.  Mr. Herman informed the Board members that the school board meeting was being held on Monday, February 6, 2012 at 7:00pm.  Mr. Herman asked the Board members if they would like to attend the school board meeting on Monday, February 6^th and forgo the BOS meeting that night.  Mr. Headd noted that he would like to attend the school board meeting.  All were in agreement and decided not to hold a BOS meeting Monday, February 6^th.

Minutes

January 23^rd, 2012 Public Meeting

Mr. Raiche moved to approve the minutes from the January 23^rd, 2012 public meeting as written; Mr. Headd moved to second the motion; All were in favor, the motion passed unanimously.

Non-Public Session Pursuant to RSA 91-A:3 II (c) & (e)  

Mr. Headd moved to enter into Non-Public Session pursuant to the provisions of RSA 91-A: 3, II (c) & (e), Mr. Raiche seconded the motion.  A roll call vote was taken:  Mr. Raiche – Yes; Mr. Headd – Yes; Mr. Sullivan – Yes.

Mr. Raiche moved to come out of Non-Public Session, Mr. Headd seconded the motion. A roll call vote was taken:  Mr. Raiche – Yes; Mr. Headd – Yes; Mr. Sullivan – Yes.

Mr. Raiche moved to seal the minutes of the Non-Public Session, Mr. Headd seconded the motion; all were in favor, the motion passed unanimously.

Adjourn

Mr. Raiche moved to adjourn the public meeting; Mr. Headd moved to second the motion; all were in favor, the motion passed unanimously, and the meeting stood adjourned at 7:29 p.m.